#THE USE OF PRIORITY MATRIX IN ORGANISATIONS HOW TO#

The following are tips on how to make use of the prioritization matrix: The Prioritization Matrix can be challenging to use if you’ve never used one before, but by taking a few straightforward steps, you can learn how to make the most of it. You can use this technique whenever you want to:Ħ Tips on How to Make Use of the Prioritization Matrix When can you make use of the Prioritization Matrix?Ī priority matrix should always be used when comparing possibilities and ranking selections based on predetermined selection criteria. Business consultant, marketer, self-made millionaire, and author Mark Ford came up with the following plan: Start working on the most critical item first, take a break, work on the second-most important task, take a break, and by afternoon, organize the less important projects and any assignments he received from others. In essence, this means ignoring things that are valuable and crucial but not the top priority. To decide which activity requires his best attention, Warren Buffet created a two-list prioritizing technique. Read more: Effective ways to enhance production Let’s think about two motivating individuals who created their strategy for setting priorities. They now know how to reduce less important activities or discover a better candidate for a job. Successful people have mastered the art of setting priorities and sticking to them. They might also be undesirable habits that you should recognize and eliminate from your daily and weekly plans.

A few examples are watching movies or video games all the time, as well as checking your phone frequently. You can only increase production by getting rid of them. They are jobs that are neither urgent nor crucial to achieving your objectives. Your productivity drains are highlighted in the final quadrant. If you don’t have a tracking system for jobs that have been delegated, it will merely be a complete waste of time. Additionally, keep an eye on the assignments you’ve given. You’ll have more time to pursue hobbies in your first two quadrants if you delegate tasks.

Although technically possible, it makes more sense to delegate duties that fall under this category. This is where working as a team is important. While these duties are not urgent for others, they are vital to you. The delegate is positioned in the third quadrant of the prioritizing matrix. Make sure you have enough time to complete them. These tasks should be scheduled so that they do not move into the “Do” or “Urgent” quadrants. For instance, you can schedule a time to exercise, which is something you should do for your health. Activities in this quadrant can be scheduled for a later time. These activities could include journaling, meditation, studying, spending time with family, and working out. There is no urgent deadline associated with these long-term goals and responsibilities. Tasks in this category are categorized by the Prioritization Matrix as significant but not particularly urgent. The schedule is placed in the second quadrant of the prioritizing matrix. Can we describe the task as urgent? Definitely! Schedule The submission deadline is on Monday, and it is currently Saturday.

stick to your life’s purpose.įor instance, consider the scenario where you must create a content plan and deliver a report to your management.

Another strategy you might use to prioritize work in this category is Mark Twain’s advice to “eat the frog.” This idea suggests completing your most critical tasks as soon as you wake up. The assignment is urgent if it can be completed in a day or within 24 to 48 hours.

Stakeholder support is essential when making critical decisions.Īnalyze your priorities first, and only then can you decide if something meets the “do it immediately” standard.

Decide what matters and provide a foundation for debate.

Put your priorities in a clear and balanced order.

When many aspects are influencing your decision-making process, break difficult topics down and prioritize them.

in addition to assisting, you in making informed judgments, this tool will enable you to: Using the prioritization matrix will provide you with a list of benefits. What are the Benefits of the Prioritization Matrix? Famously, Eisenhower said of the matrix: “Most urgent activities are not important, and most important things are not urgent,” Eisenhower adopted this saying as his time management adage. It aids with project management, small businesses, or personal tasks by letting you know which jobs are essential and which you should avoid. You can rate the importance of your tasks using a priority matrix.

The use of priority matrix in organisations